Organizational Context and Scope
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Under the general supervision of the Director, Coordination Office for the Mediterranean and Chief of Mission in Italy and Malta, the coordination of the Senior Programme Associate (Migration) and the direct supervision of the Project Coordinator, the incumbent will be responsible for assisting in the implementation of the project Training, Assistance and Territorial Support for the Efficiency of Assisted Voluntary Returns.
Responsibilities and Accountabilities
The Project Assistant will be responsible for supporting the following activities:
- Assist the Project Manager in the day-to-day implementation and follow-up of project activities related to AVRR counselling services, including providing operational support to AVRR staff deployed across the national territory;
- Assist the Project Manager in organizing meetings and trainings sessions for local stakeholders aimed at promoting and disseminating AVRR option and support coordination with local actors and institutional stakeholder involved in AVRR procedure and counselling activities;
- Support the collection, verification and organization of data and information related to counselling activities and the profiles of AVRR beneficiaries, and assist in maintaining and regularly updating project files, databases and monitoring tools;
- Assist in the preparation of narrative and statistical reports, briefing notes, presentations and other project documentation;
- Support the dissemination and operational use of project tools, guidance materials and AVRR training resources;
- Contribute to verifying compliance with IOM procedures/guidelines, project requirements and reporting obligations;
- Perform any other duties as may be assigned by the supervisor.
Required Qualifications and Experience
EDUCATION
- University degree in International Relations, Law, Social, Political or Economic Sciences, Social Work, Migration or Development Studies or a related field from an accredited academic institution with two years of relevant professional experience; or
- Completed High School diploma from an accredited academic institution, with four years of relevant professional experience.
EXPERIENCE
- Working experience in the migration sectors, with a particular focus on vulnerable migrants;
- Demonstrated experience in supporting coordination with institutional stakeholders, local authorities and territorial service providers, particularly in the field of migration, is highly desirable.
- Previous working experience in AVRR counselling is considered an asset.
SKILLS
- Strong organizational and coordination skills;
- Good communication and interpersonal skills;
- Ability to work effectively in a multicultural and multidisciplinary environment;
- Ability to liaise with institutional stakeholders, local service providers and partner organizations;
- Good drafting and reporting skills;
- Attention to detail and ability to manage multiple tasks simultaneously;
- Ability to work under pressure and meet deadlines;
- Good knowledge of Microsoft Office applications, particularly Excel, Word and PowerPoint;
- Capacity to handle sensitive information with confidentiality and professionalism;
- Strong teamwork and problem-solving skills.
Languages
IOM’s official languages are English, French, and Spanish.
REQUIRED
For this position, fluency in Italian and English is required (oral and written).
DESIRABLE
Another foreign language is considered an asset.
Competencies
The incumbent is expected to demonstrate the following values and competencies:
VALUES - All IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
CORE COMPETENCIES - Behavioural indicators – Level 1
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.